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Office 2016 mail merge attachments how to#
Office 2016 mail merge attachments software#
Office 2016 mail merge attachments code#

Note that if you simply type in “>”, Mail Merge will not recognize it as a code.

Office 2016 mail merge attachments code#

For instance, if you selected “First_Name”, the code > will be inserted. This operation inserts the field code where you placed your cursor.

Select one of the fields, like First_Name.

For instance, type Dear, and click the arrow on the “Insert Merge Field” option.

Place the cursor in the field where you want to insert some personalized information, such as someone’s name or address.

Office 2016 mail merge attachments how to#

How to create a personalized email message in Microsoft WordĪfter you complete preparing your recipient list, Outlook will launch Microsoft Word, where you’ll create your personalized message.

Click “OK”, and Outlook will initialize Microsoft Word, where you’ll create your message.

Next, input your email’s subject into the “Message subject line:” box.

Under “Merge options”, leave “Document type:” as “Form Letters”, and then select “E-mail” in the “Merge to:” drop-down menu.

Under “Document file”, leave the option as “New document”.

On the “Mail Merge Contacts” window, select one of the options under “Contacts”, depending on your preferences.

Choose the contact address of the person you wish to send a mass email to.

Select the “Home” tab, and click on “People”, which should be located at the bottom of the page.

If you don’t have a mailing contact list, follow these steps to create one: You’ll need to have your recipient list stored somewhere and ready to be used. Here’s the procedure you need to follow: How to create a recipient list Microsoft Word will come in handy if you want to create your newsletter or email and add unique details, such as the addresses and names of the recipients.

How to send bulk email messages in Outlook with Mail Mergeįor this operation, you’ll need to use Microsoft Outlook and Microsoft Word. About Outbyte, uninstall instructions, EULA, Privacy Policy. The text has to be the same, but the addresses and names have to be unique to each person. A good example is if you want to send out a bunch of wedding invitations to, say, 100 contacts.

Office 2016 mail merge attachments software#

While you can find other professional email software that has more functionalities than Outlook, the feature is offered free of charge and is easy to use.Ī mail merge involves creating several documents that basically have the same information and even graphics but with personalized details for each recipient. It saves users from having to send separate emails to each contact when using Outlook to send bulk email messages. The Mail Merge feature comes integrated into Microsoft Office programs. What is the Mail Merge feature in Outlook? But what if you want to add a personalized attachment, such as an invoice, sales report or wedding invite, to an email before sending it out to each recipient? This tutorial describes what a mail merge is and how to add an attachment when performing a mail merge in Outlook. Many occasions could give rise to the need to send the same email to different people. (the second of these uses a macro to apply some additional formatting).If you’ve been looking for a way to add personalized attachments to a mail merge in Outlook, then you’ve come to the right place. An outline of this approach can be found at: An outline of this approach can be found at:Ĭonversely, if you're using a relational database or, Excel workbook with a separate table with just a single instance of each of the grouping criteria, a DATABASE field in a normal ‘letter’ mailmerge main document could be used without the need for a macro. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire.įor some worked examples, see the attachments to the posts at:Īnother option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. Do read the tutorial before trying to use the mailmerge document included with it.ĭepending on what you're trying to achieve, the field coding for this can be complex. The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial in the ''Sicky' tread at the top of this forum: You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version).